Policies
Privacy Notice
How we collect, use, and protect your personal data as an applicant, student or website visitor.
Last updated: 1 January 2026
What data we collect
When you apply to John Wheatley College, we collect personal information including your name, date of birth, contact details, nationality, passport information, academic records, and any documents you upload as part of your application (such as transcripts, certificates and identification).
How we use your data
- To process and assess your application
- To communicate with you about your application status
- To issue a Confirmation of Acceptance for Studies (CAS), where applicable, for visa purposes
- To comply with our legal and regulatory obligations as a licensed Student sponsor
Legal basis
We process your data under UK GDPR on the basis of contractual necessity (to assess and progress your application), legal obligation (immigration and education compliance), and, in limited cases, legitimate interest.
How we store your data
Application data, including uploaded documents, is stored securely in our systems and accessible only to authorised admissions and compliance staff. Uploaded files are retained only for as long as necessary to process your application and meet regulatory retention requirements.
Your rights
You have the right to access, correct, or request deletion of your personal data, subject to our legal retention obligations. To exercise these rights, contact us using the details below.
Contact
Data Protection Officer, John Wheatley College, 45 Riverside Boulevard, Glasgow, G31 4HZ · dpo@jwheatley.uk